Appendix C: Special Libraries Association (SLA) USF Student Chapter Constitution

I. Name

  • The name of this group shall be Special Libraries Association (SLA) University of South Florida Student Chapter.

II. Affiliation, Purpose & Goals

  • A. Affiliation:

  • The SLA USF Student Chapter is an affiliate of the national organization of the American Society for Information Science & Technology.
  • B. Purpose & Goals

    • 1. To facilitate and encourage participation in the Special Libraries Association.
    • 2. To increase awareness and use of the resources of the American Society for Information Science & Technology, including publications, promotional materials, scholarships, and conferences.
    • 3. To provide a local forum for the focus and exchange of ideas and information about trends, issues and opportunities in the profession.
    • 4. To develop skills and relationships that will enable students to have a creative impact on the profession.
    • 5. To promote and support involvement in professional activities.
    • 6. To increase awareness of national issues in special libraries.

III. Membership Qualifications

  • A. 100% of active membership must be USF students. Associate membership may be granted to non-students (e.g., non-degree seeking students, USF alumni) under special circumstances. These associate members shall not be given the rights and privileges of active USF students.
  • B. Active membership continues until either the member graduates or has been removed by the organization. Associative membership continues until either the member withdraws or has been removed by the organization.
  • C. Upholding the objectives and purposes of the organization, plus all members must attend, at a minimum, one function or meeting per semester, are the only requirements for continued membership.
  • D. If any member fails to uphold the purposes and objectives of the organization, does not meet membership requirements, or does not comply with University policies, he/she may be removed by a 2/3's vote of the Active, voting members.
  • E. Only Active USF students in the organization have voting rights. Non-USF students do not have voting rights.

IV. Dues/Fees

  • A. No dues, fees, assessments, donations, or other charges are levied for membership into the SLA USF Student Chapter.
  • B. If a student wishes to join the professional organization of the national Special Libraries Association, this organization independently collects its own annual dues of $40.

V. Quorum

  • A quorum shall be composed of 50% + 1 of current, active voting members.

VI. Officer Descriptions

  • A. Required Officers

    • 1. President

    • a. The President shall preside over meetings, appoint and oversee organizational functions, and to act as the primary University and College of Arts and Sciences liaison.
    • b. The President shall be elected in May and serve in office through the following April.
    • 2. Vice President

    • a. The Vice President shall assist the President with her/his duties, preside over the organization in the President’s absence, and act as the primary School of Library and Information Science liaison.
    • b. The Vice President shall be elected in September and serve in office through the following August.
    • 3. Treasurer

    • a. The Treasurer shall receive, dispatch, submit, and keep accurate records of all financial matters regarding the SLA USF Student Chapter.
    • b. The Treasurer shall be elected in May and serve in office through the following April.
    • 4. Co-Secretaries

    • a. The Co-Secretaries shall share the responsibilities of recording, keeping, and making available copies of the meeting minutes and dispatching correspondence related to the student organization.
    • b. The Co-Secretaries shall be elected in May and serve in office through the following April.
    • 5. Webmaster

    • a. The Webmaster shall create and maintain as necessary the SLA USF Student Chapter website and online organizational community.
    • b. The Co-Secretaries shall be elected in May and serve in office through the following April.
    • 6. Archivist

    • a. The Archivist shall document the events and activities of the SLA USF Student Chapter and preserve and organize existing historical documents and information regarding the history of the organization as related to the student chapter.
    • b. The Archivist shall be elected in September and serve in office through the following August.
    • 7. Optional Positions

    • At this time there are no optional positions; however, additional officers may be created by a majority vote of the Executive Board to service the organization. The duties and titles of these offices will be created and established in the organizational bylaws.

VII. Elections of Officers

  • A. One month prior to the first general meeting of the fall semester and the last general meeting of the spring semester, the President must notify the members of the annual election of officers.
  • B. Elections are conducted on Blackboard, in the election area of the SLA Student Chapter website.
  • C. In the event of a tie, a run-off between those candidates who tied will take place the week following the election.
  • D. In the event that a required officer position becomes vacant during the school year, the President must motion for the election. In the event that the President's position is vacated, the Vice President takes on the interim responsibilities of the President and makes the motion for the election. In the event that the Vice President's position is open or vacated, the Co-Secretary makes the motion. In the event that the other officers' positions are vacated, the Treasurer makes the motion. The motion must be seconded. The motion carries with a simple majority vote of the Executive Board.
  • E. In the event that any other position is vacated during the school year, a simple majority vote of the Executive Board is required for the election. The members must be notified of said election.

VIII. Removal of Officers

  • A. If any officer fails to uphold her/his post, meet membership requirements or does not comply with University policies, a vote of "no confidence" must be presented to the Executive Board.
  • B. Written notification shall then be presented with reason for removal to the officer in question.
  • C. After the officer in question has had his/her right to speak to the board on their own behalf, a vote is taken from the Executive Board. The officer in question does not have a vote.
  • D. He/she may be removed from office by a vote determined by a majority vote of the Executive Board.

IX. Advisor(s)

  • A. Criteria

    • 1. Advisors are chosen according to their active membership in the parent organization and their professional interests and involvement.
    • 2. Advisors are automatically renewed each year unless they request otherwise or the membership votes to select a new advisor based on fulfillment of the duties below.
  • B. Duties

    • 1. Advisors will assist members in communicating with the parent organization, when necessary, and in alerting members to important issues in the parent organization.
    • 2. Advisors will be a co-signer with the President and the Treasurer on the SLA USF Student Chapter bank account at USF Federal Credit Union.

X. Meetings

  • A. The officer transitions meeting will be held 2 weeks following the election of new officers.
  • B. The Executive Board meetings should be held, at a minimum, once a month during the spring and fall semesters.
  • C. The General Member meetings will meet monthly during USF academic terms.
  • D. A special meeting can be called by an officer, when necessary, with a 48-hour notice.

XI. Rules of Order

  • Meetings shall be run according to Robert's Rules of Order.

XII. Amendments

  • A. The SLA Student Chapter shall operate in accordance with all University, Student Government, Student Activities and Student Organization Advisory Board provisions.
  • B. Any amendment or by-law changes regarding the SLA Student Chapter shall be passed by a majority vote as defined above, and will be considered pending until presented to and reviewed by Student Activities.

XIII. Hazing

  • This organization prohibits its members, both individually and collectively from committing any acts of hazing as defined herein:

  • “Hazing" as defined by §1006.63, Florida Statutes, means any action or situation that recklessly or intentionally endangers the mental or physical health or safety of a student for purposes including, but not limited to, initiation or admission into or affiliation with any organization operating under the sanction of a postsecondary institution, regardless of a person’s willingness to participate. "Hazing" includes, but is not limited to, pressuring or coercing the student into violating state or federal law; any brutality of a physical nature, such as whipping, beating, branding, exposure to the elements, forced consumption of any food, liquor, drug, or other substance; or other forced physical activity that could adversely affect the physical health or safety of the student; and also includes any activity that would subject the student to extreme mental stress, such as sleep deprivation, forced exclusion from social contact, forced conduct that could result in extreme embarrassment, or other forced activity that could adversely affect the mental health or dignity of the student. Hazing does not include customary athletic events or other similar contests or competitions or any activity or conduct that furthers a legal and legitimate objective.

  • In addition to Florida Statutes §1006.63, hazing as defined by the USF system also includes, but is not limited to, the forced use of alcohol; morally degrading or humiliating games and activities; physical and psychological shocks; deception; verbal abuse; personal servitude; kidnapping; deprivation of privileges granted to others in the organization by use of force or duress; and any other activities which are contrary to academic achievement, the stated purpose of the local and/or (inter)national organization, and/or the mission, policies or regulations of the USF system or applicable state law.

XIV. Organization Agreement

  • Organization agrees to abide by Florida State Statute #1006.63 regarding hazing. Furthermore, agrees to abide by all Office of Student Organizations policies as outlined in the student handbook, to check the organization’s mailbox regularly, to communicate via email upon request, and to update the organization’s records whenever there is a change.