Sample of the written notification - Attendance

Based on our records, you have not attended two meetings and have not given a valid reason for your absence to the Executive Board. We have scheduled a meeting on [Month, Day – Time] to discuss your removal from the board. If this date/time does not work, please let us know. You will have an opportunity to speak to the board on your behalf. A majority vote of the Executive Board will require you to vacate the position.

Sample of the written notification - Membership

Based on our records, you are not a USF student or have recently graduated. We have scheduled a meeting on [Month, Day – Time] to discuss your removal from the board. We have scheduled a meeting on [Month, Day – Time] to discuss your removal from the board. You will have an opportunity to speak to the board on your behalf. A majority vote of the Executive Board will require you to vacate the position.

Sample of the written notification – USF Policy

Based on our records, you are in violation of USF Policy [state specific policy]. We have scheduled a meeting on [Month, Day – Time] to discuss your removal from the board. We have scheduled a meeting on [Month, Day – Time] to discuss your removal from the board. You will have an opportunity to speak to the board on your behalf. A majority vote of the Executive Board will require you to vacate the position.